How should you respond to a person checking crew files for compliance?

When responding to a person checking crew files for compliance, checking their ID and informing a supervisor is the appropriate course of action because it ensures that access to sensitive information is controlled and authenticated. This step helps maintain the integrity of the workflow and protects the privacy and confidentiality of employee information.

Verifying the person’s identity through ID allows for a clear identification process, ensuring that only authorized individuals are allowed access to the files. Additionally, notifying a supervisor ensures that company policy is followed, as it is often necessary for a higher authority to be aware of such inspections to facilitate oversight and to provide a record of the visit.

This approach balances the requirements for compliance checks while also safeguarding the business's interests and adhering to operational protocols. Other responses may compromise security, either by permitting unauthorized access or by escalating the situation without proper cause or authority.